2009-10 Guide to Calculations for Florida’s Public High School Graduation Rate icon

2009-10 Guide to Calculations for Florida’s Public High School Graduation Rate



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Series 2011-09D November 2010

2009-10 Guide to Calculations for Florida’s Public High School Graduation Rate 1

2009-10 Guide to Calculations for Florida’s Public High School Graduation Rate

Cohort Graduation Rate Overview


Florida’s high school graduation rate is the percentage of students who graduated within four years of their initial enrollment in ninth grade. Incoming transfer students are included in the appropriate cohort based on their grade level and year of entry. Deceased students and students who withdrew to attend school in another school system are removed from the cohort. Each student in the resulting adjusted cohort receives a final classification as a graduate, a dropout, or a non-graduate.

Florida currently calculates three versions of the cohort graduation rate. The ^ Florida Public High School Graduation Rates, 2009-10 data report, available at http://www.fldoe.org/eias/eiaspubs/word/gradrate0910.doc, provides additional details and district-level and longitudinal graduation rate data.

The 2009-10 graduation rates are reported at the following links:

http://www.fldoe.org/eias/eiaspubs/xls/2010grad.xls

http://www.fldoe.org/eias/eiaspubs/xls/gradbydist.xls

http://www.fldoe.org/eias/eiaspubs/xls/gradbyracebyschl0910.xls

http://www.fldoe.org/eias/eiaspubs/xls/ngagrad.xls

http://www.fldoe.org/eias/eiaspubs/xls/gradcohort0910.xls



Florida Department of Education

Eric J. Smith, Commissioner

^

Cohort Build Overview


Formats and elements specific for the cohort build process are the same as in prior years and are listed below. All corrections districts made to the archived files last year will be included in this cohort build. The programming steps used to build the cohort are provided on page 7.

Student Demographic Information

District Number, Current Enrollment

School Number, Current Enrollment

Student Number Identifier, Florida

Student Name, Legal

Survey Period Code

Grade Level

Birth Date

Year

Student Number Identifier-Alias, Florida

Gender

Race/Ethnicity

Lunch Status

English Language Learner, PK-12

Migrant

Additional School Year Student

Prior School Status/Student Attendance

District Number, Current Enrollment

School Number, Current Enrollment

Student Number Identifier, Florida

School Year

Survey Period Code

Withdrawal Code, PK-12

Withdrawal Date

Student Course Schedule

District Number, Current Enrollment

School Number, Current Enrollment

Student Number Identifier, Florida

Survey Period Code

Fiscal Year

Course Number

Student End-of-Year Status

District Number, Current Enrollment

School Number, Current Enrollment

Student Number Identifier, Florida

School Year

Survey Period Code (always 5)

Grade Promotion Status

Diploma Type

Withdrawal Reason

Grade Level
^

Programming Steps to Build Cohort File

(general description of process)


  1. Pull 9th grade students using Survey 2 data (from Student Demographic Information) four years prior to the year of graduation (the beginning year of the cohort).

  2. Check to ensure that students are actually enrolled during Survey 2 in the beginning year of the cohort by verifying that the students have course records on the Student Course Schedule format.

    NOTE: Steps 1 and 2 provide the initial cohort of students to be tracked over four years.

  3. Pull out 9th grade repeaters from this group by looking for retentions from the two prior years’ ^ Student End-of-Year Status format using the Grade Promotion Status data element (coded “R” for students who are retained) and also by matching against any students who were coded as 9th grade students the prior year, again using Student End-of-Year Status records.

  4. Review the Student End-of-Year Status format for each of the four years to identify incoming transfers on the same schedule to graduate as students in the initial cohort.

  • Data elements used in this step are the following:

  • District Number, Current Enrollment

  • School Number, Current Enrollment

  • Student Number Identifier, Florida

  • Grade Level

    Add the incoming transfers to the group of students being tracked (cohort).

  1. For this combined population, use the Prior School Status/Student Attendance format to determine Withdrawal Codes and the Student End-of-Year Status format to determine Withdrawal Reason and Diploma Type.

    Apply the withdrawal status based upon the definitions listed below.

    WD Status Definitions

    StanDip W06, W6A, W6B, W43, W52, WFW, WFT, WFA, WFB

    SpDip W07, W27

    GEDs W10, WGD, WGA

    AdultGED W45

    CertComp W08, W8A, W09

    AdultTrans W26

    OtherTrans W3A, W3B, W04, W24, W12

    Dropout DNE, W05, W13, W15, W18, W21, W22, W23

    AddlYr ASY

    OtherNGD W01 and no code provided
^

Withdrawal Codes and Definitions


Withdrawal Code/Diploma Type and Definition

Florida’s Graduation Rate

NCLB Graduation Rate

NCLB Modified Graduation Rate or NGA

DNE - Any PK-12 student who was expected to attend a school but did not enter as expected for unknown reasons.

dropout

dropout

dropout

W01 - Any PK-12 student promoted, retained or transferred to another attendance reporting unit in the same school.

N/A - still in school thus counted as a non-graduate

N/A - still in school thus counted as a non-graduate

N/A - still in school thus counted as a non-graduate

W02 - Any PK-12 student promoted, retained, or transferred to another school in the same district.

transferred out of (school) cohort*

transferred out of (school) cohort*

transferred out of (school) cohort*

W3A - Any PK-12 student who withdraws to attend a public school in another district in Florida.

transferred out of cohort

transferred out of cohort

transferred out of cohort

W3B – Any PK-12 student who withdraws to attend another public school out of state.

transferred out of cohort

transferred out of cohort

transferred out of cohort

W04 - Any PK-12 student who withdraws to attend a nonpublic school in or out of state.

transferred out of cohort

transferred out of cohort

transferred out of cohort

W05 - Any student age 16 or older who leaves school voluntarily with no intention of returning.

dropout

dropout

dropout

W06 - Any student who graduated from school and met all of the requirements to receive a standard diploma.

graduate

graduate

graduate

W6A - Any student who graduated from school and met all of the requirements to receive a standard diploma based on the 18-credit college preparatory graduation option.

graduate

graduate

graduate

W6B - Any student who graduated from school and met all of the requirements to receive a standard diploma based on the 18-credit career preparatory graduation option.

graduate

graduate

graduate

W07 - Any student who graduated from school with a special diploma based on option one--mastery of Sunshine State Standards for Special Diploma.

graduate

non-graduate

graduate

W08 - Any student who received a certificate of completion.

non-graduate

non-graduate

non-graduate

W8A - Any student who met all of the requirements to receive a standard diploma except passing the graduation test, received a certificate of completion, and is eligible to take the College Placement Test and be admitted to remedial or credit courses at a state community college as appropriate.

non-graduate

non-graduate

non-graduate

W09 - Any student who received a special certificate of completion.

non-graduate

non-graduate

non-graduate

W10 – Any student in a GED Exit Option Model who passed the GED Tests and the graduation test and was awarded a standard diploma.

graduate

graduate

non-graduate

W12 - Any PK-12 student withdrawn from school due to death.

transferred out of cohort

transferred out of cohort

transferred out of cohort

W13 - Any PK-12 student withdrawn from school due to court action.

dropout

dropout

dropout

W15 - Any PK-12 student who is withdrawn from school due to nonattendance.

dropout

dropout

dropout

W18 - Any PK-12 student who withdraws from school due to medical reasons.

dropout

dropout

dropout

W21 - Any PK-12 student who is withdrawn from school due to being expelled.

dropout

dropout

dropout

W22 - Any PK-12 student whose whereabouts is unknown.

dropout

dropout

dropout

W23 – Any PK-12 student who withdraws from school for any reason other than W01 - W22 or W24 – W27.

dropout

dropout

dropout

W24 - Any PK-12 student who withdraws from school to attend a Home Education program.

transferred out of cohort

transferred out of cohort

transferred out of cohort

W25 - Any student under the age of 6 who withdraws from school.

N/A

N/A

N/A

W26 - Any student who withdraws from school to enter the adult education program prior to completion of graduation requirements.

transferred out of cohort

transferred out of cohort

transferred out of cohort

W27 - Any student who graduated from school with a special diploma based on option two-mastery of employment and community competencies.

graduate

non-graduate

graduate

W43 - Any adult student who graduated from school with a standard diploma.

graduate

graduate

graduate

W44 - Any adult student who left school with a certificate of completion.

non-graduate

non-graduate

non-graduate

W45 - Any adult student who left school with a State of Florida diploma (GED).

graduate

No (Students with this code are also removed from the denominator)

No (Students with this code are also removed from the denominator)

W52 - Any adult student who graduated from school with a standard diploma and satisfied the graduation test requirement through an alternate assessment.

graduate

graduate

graduate

W53 - Any adult student who met all of the requirements to receive an adult standard high school diploma, including a cumulative grade point average of 2.0 on a 4.0 scale, except for passing the state approved graduation test or alternate assessment and received a certificate of completion

Non-graduate

Non-graduate

Non-graduate

WFW – Any student who graduated from school with a standard diploma and an FCAT waiver.

graduate

graduate

graduate

WFT - Any student who graduated from school with a standard diploma and satisfied the graduation test requirement through an alternate assessment. (For students meeting accelerated high school graduation option requirements, see WFA and WFB.)

graduate

graduate

graduate

WFA – Any student who graduated from school with a standard diploma based on an 18-credit college preparatory graduation option and satisfied the graduation test requirement through an alternate assessment.

graduate

graduate

graduate

WFB – Any student who graduated from school with a standard diploma based on an 18-credit career preparatory graduation option and satisfied the graduation test requirement through an alternate assessment.

graduate

graduate

graduate

WGA – Any student in a GED Exit Option Model who passed the GED Tests, satisfied the graduation test requirement through an alternate assessment, and was awarded a standard diploma.

graduate

graduate

non-graduate

WGD – Any student participating in the GED Exit Option Model who passed the GED Tests but did not pass the graduation test and was awarded a State of Florida diploma.

graduate

graduate

non-graduate

ASY – Students opting remain in school until the age of 21. NOTE: This is not a withdrawal code but rather a definition of those students staying in school after receiving a certificate of completion.

Transfer

Transfer

transfer

*NOTE: W02 reverts to a non-graduate if it is reported for the last school of enrollment in the district.

How to Calculate Your Graduation Rates


Numerator: All applicable diploma codes

NGA Rate: W06, W6A, W6B, W07, W27, W43, W52, WFW, WFT, WFA, WFB

Florida Rate: W06, W6A, W6B, W07, W10, W27, W43, W45, W52, WFW, WFT, WFA, WFB, WGA, WGD

NCLB Rate: W06, W6A, W6B, W10, W43, W52, WFW, WFT, WFA, WFB, WGA, WGD

Denominator: All students in the adjusted cohort

NGA Rate:

Total records in the file minus the following codes: W3A, W3B, W04, W12, W24, W26, W45, and ASY

Florida Rate:

Total records in the file minus the following codes: W3A, W3B, W04, W12, W24, W26, and ASY

NCLB Rate:

Denominator is the same as for the NGA Rate.





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